New Chapters and Governance

New Chapters and Governance

  1. New Chapter Affiliation Application Process
    1. Policy. Local SAA chapters must be affiliated with national SAA.   Multiple audiology organizations may have local chapters at the same university.  Local chapters must follow all rules and regulations of their respective universities and programs.
    2. Procedure. Local chapters may apply for national SAA affiliation at any time.   Chapters must complete and submit a chapter information form, a faculty advisor information form, chapter bylaws, affiliation agreement and, as needed, proof of their exempt status, D&O Insurance, and Liability Insurance. All forms are available here.  No Academy or SAA dues are required for a chapter’s affiliation. A faculty advisor is required.
    3. Undergraduate Chapter. At institutions where a doctorate of audiology graduate program is not established and no SAA affiliate exists, a group of ten or more undergraduate associates may request to form a local chapter. Prospective chapters must complete the same application as new chapter affiliates, outlined above.
    4. Incentives. Chapters meeting the following national membership benchmarks by January 1 will receive the following incentives:
      1. 75% membership - Eligible to apply for Humanitarian, Education, and Awareness Resources (HEAR) Chapter Grants
      2. 85% membership - Recognition in the SAAy Anything Newsletter and at the SAA Annual Membership Meeting at AAA.
      3. 90% membership - Extra Chapter Challenges Point
      4. 100% membership - Chapter Spotlight
      5. Chapters not holding at least 75% national membership will be contacted by their regional representative to see how the SAA can better serve their members and assist their chapter.
         
  2. Chapter Affiliation Renewal Process
    1. Chapters are required to renew their affiliation with national SAA annually. In addition, national SAA must be notified of changed contact information, as necessary.
    2. In order to maintain affiliation with national SAA, renewal documents must be submitted by the given due date. In odd years, renewal documentation will consist of a) a current list of local SAA members and b) updated contact information for the chapter president, vice president, and advisor. In even years, renewal documentation will consist of chapter bylaws signed by both the chapter president and advisor, in addition to the documentation listed above. The SAA Board of Directors will carefully review all documentation and chapters will be notified of their completion of the renewal process no later than March 1.
       
  3. Chapter Governance
    1. Information regarding chapter governance (e.g., membership composition, officers, finances, meetings, etc.) is detailed in the chapter’s bylaws, which are completed and submitted with the application for affiliation.
    2. Any changes to a chapter’s bylaws need to be submitted to the SAA for approval.
    3. Logo and Letterhead Use. The SAA logo is a registered trademark owned by the Academy. The logo and letterhead design and format may not be altered in any way. Any and all usage of the logo, for letters or other purposes, or letterhead must have prior approval by the SAA and the Academy to ensure appropriateness and professionalism.
       
  4. Tax Exempt Status for Chapters
    1. It is recommended that chapters review the financial policies of the university under which they are housed. In most cases, student run organizations may qualify for tax exempt status through their university.
    2. Chapters interested in obtaining tax exempt status on their own must make their own individual request to the Internal Revenue Service (IRS) for a separate review by the IRS of their particular operations.
    3. There may also be particular state and local requirements that may have to be taken into consideration by the applicant and coordinated with the IRS application when tax exempt status is sought.
    4. The tax exempt 501(c)(6) status of the Academy/SAA is particular to it and may not be used as any type of "umbrella" under which chapters conduct tax exempt activities. In the event there are any questions about this issue, please contact the Academy for further information.

Any questions pertaining to the information outlined above may be directed to Rachael Sifuentes, Director of Membership and SAA.